Access: Administration Module >> Ingredients or Locations
1/ Understanding what non-sales consumption is
Non-sales consumption allows you to track all ingredients and consumables used in the restaurant, even when they are not linked to a recipe or a sold product.
This includes, for example:
hygiene and cleaning products
ingredients used outside of recipes (flour for work surfaces, oil for greasing, etc.)
packaging not linked to a specific product
any other consumables used on a daily basis
💡 These consumptions are now taken into account in your costs, stock levels, and order recommendations.
2/ Who this feature is for
The Non-sales consumption feature is available to all customers with the Scale plan.
3/ Why set up non-sales consumption
Without this setup:
some consumptions were not taken into account
theoretical stock levels were less reliable
order recommendations could be underestimated
With non-sales consumption, you benefit from:
a complete view of your food costs
more accurate order recommendations
stock analyses closer to reality
flexible setup at network or restaurant level
4/ Choosing the right consumption mode
There are two consumption modes, depending on the type of product.
Mode 1: Daily consumption
This mode is suited to products consumed every opening day, regardless of activity level.
How it works:
the defined quantity is automatically deducted each opening day
Example
You set 2 units of cleaning product per day.
If the restaurant is open 6 days a week, 12 units will be deducted.
Mode 2: Consumption per €1,000 of net revenue
This mode is suited to products whose consumption depends on activity.
How it works:
the quantity is deducted proportionally to the net revenue achieved
Example
You set 1 kg of flour per €1,000 in net revenue.
If the restaurant generates €2,500 net, 2.5 kg will be deducted.
5/ Link with sales-related consumption
Non-sales consumption is added to sales-related consumption (coming from recipes).
Both types of consumption:
coexist
are distinguished in analyses
are fully taken into account in stock levels and recommendations
6/ Setting up non-sales consumption at ingredient level
This setup defines a common rule for multiple restaurants.
Access
Administration >> Ingredients >> Safety stock and consumption mode tab
💡 Only restaurants with at least one supplier linked to the ingredient are displayed.
Setup
Click Actions
Select Manage consumption
Enter:
the groups or restaurants concerned
the consumption mode
the consumed quantity
Confirm
The configuration is automatically applied to the selected restaurants.
7/ Setting up non-sales consumption for a restaurant
This setup allows you to adjust consumption for a specific restaurant.
Access
Administration >> Locations >> select the restaurant >> Linked ingredients tab
💡 Only ingredients with at least one linked supplier are displayed.
Setup
You can configure:
a single ingredient
or multiple ingredients at once
Select one or more ingredients
Click Actions or …
Choose Manage consumption
Enter the mode and quantity
Confirm
💡 When selecting multiple ingredients, the same value can be applied even if units differ.
8/ Bulk editing consumption via a file
To save time in a multi-site network, you can use the bulk edit file.
Download the file
Go to Administration > Ingredients
Click Actions, then Download bulk edit file
The file includes a dedicated tab for non-sales consumption, with:
ingredients
their units
a frequency and quantity column per restaurant
Import the file
Complete the file
Import it into the platform
The system runs automatic checks
Valid rows are imported
A confirmation message indicates that changes have been applied
⚠️ New values overwrite existing ones.
Make sure to check data consistency before importing.
9/ Impact on order recommendations
Non-sales consumption is automatically included in recommendations.
For revenue-based consumption
The system uses:
first, the forecast entered by the manager
otherwise, the automatic Inpulse forecast
Example
Net revenue forecast = €10,000
Consumption = 2 units / €1,000
Current stock = 0
→ Recommendation = 20 units
For daily consumption
The system takes into account:
the number of opening days over the selected period
Example
Period = 7 days
Restaurant closed 1 day
Consumption = 2 units / day
→ Recommendation = 12 units
💡 Safety stock is also taken into account.
10/ Impact on analyses
Non-sales consumption is visible in all key analyses.
Past and forecasted stock
In the detail of a given date, the Consumption line is split into:
sales-related consumption
non-sales consumption
Food cost by category and by restaurant
A Non-sales consumption filter is available.
Enabled by default: sales + non-sales consumption
Disabled: only theoretical sales-related consumption
💡 Useful for analyzing commercial performance without fixed costs.
Consumption by ingredient
A Non-sales consumption line appears for each opening day, showing:
the consumption mode
the consumed volume
the total deducted amount
This data is also available for export.
⚠️ Key takeaways
Non-sales consumption improves stock reliability
It refines order recommendations
It provides a more accurate view of the restaurant’s real costs