Access: Operations Module >> Orders
Setup: Administration >> Suppliers and Supplier Ingredients
1/ Understanding supplier minimum order requirements
Some suppliers impose ordering constraints for logistical reasons.
The most common ones are:
a minimum order value (minimum amount)
a minimum order by case
a minimum order by weight (kg)
💡 In Inpulse, these constraints are grouped under the concept of Minimum order.
2/ Purpose of the minimum order weight
The minimum order weight allows you to:
comply with supplier logistical constraints
avoid rejected or blocked orders
ensure reliable order submission
⚠️ If the minimum order weight (kg) is not reached, the order cannot be sent.
3/ Setting up the minimum order on the supplier side
The setup is done directly in the supplier profile.
Access:
Administration >> Suppliers >> select a supplier
Setup
In the supplier record, fill in the field:
Minimum order (kg)
💡 This field defines the minimum total weight the order must reach before it can be sent.
4/ Entering the weight of supplier ingredients
To ensure the minimum order weight is calculated correctly, the weight of supplier ingredients must be entered.
Access:
Administration >> Supplier Ingredients
Where to enter the weight
A new Weight (kg) field is available in packaging management.
How it works:
the weight can only be edited on the ordering packaging
other packagings are calculated automatically
default value = 0 kg
💡 This ensures consistency if the ordering packaging is modified.
5/ Bulk imports and mass updates
The ordering packaging and weight (kg) are also available in:
bulk creation files
bulk update files for supplier ingredients
👉 Ideal for quickly setting up multiple ingredients.
6/ Viewing the minimum order during order creation
When creating a supplier order:
a new section appears in the order header
the minimum order weight (kg) is displayed if defined by the supplier
💡 This lets you immediately know whether your order meets the requirement.
7/ Tracking order weight
The total order weight is displayed:
in the order summary
in the order PDF
by sub-category and as a total
⚠️ Weight is not displayed in Excel exports.
8/ Sending the order
Before sending:
Inpulse automatically checks whether the minimum order weight is met
If the minimum is met:
the order can be sent normally
If the minimum is not met:
the send button is disabled
the order cannot be sent to the supplier
⚠️ Key takeaways
The minimum order weight is a blocking supplier constraint
Weight must be correctly set on supplier ingredients
Without configured weight, calculations cannot be reliable
The check is performed automatically when sending the order