Invoice Control
How to perform invoice control on the Inpulse platform
Access: Invoices > Invoices > Invoice Control
The Invoice Control module is optional.
To activate it or get more information, contact your Account Manager or reach out via chat.
1/ Import invoices
Click Control, then import invoices using Select files or drag-and-drop PDF or image files into the left-hand area.
2/ Check detected information
Once the invoice is displayed on the right, ensure “Establishment” and “Supplier” fields are filled.
If missing, fill in manually, then click Import at the top right.
3/ Access imported invoices
After import, click on the invoice to view details.
💡 Export multiple invoices at once
Select the invoices, click Action, then Export invoices in Excel format.
4/ Link invoices to orders
Invoices with a single order are reconciled automatically.
Manual reconciliation is needed if :
One invoice corresponds to multiple orders (with separate delivery notes)
Multiple invoices correspond to the same order
To link an order to an invoice
Open the invoice, click “Link an order”, and select the order.
To remove a link, click the trash icon on the right.
💡 From the invoice, you can also:
Export the invoice to Excel
Generate an analysis
Export price and quantity variances
5/ Analyze line-by-line variances
Click “Line-by-line control” (top left) to review price and quantity differences between the invoice and order.
6/ Understand and correct variances
Price variances
Fixed prices: the module checks that negotiated supplier prices are applied.
Non-fixed prices: historical and current prices can be updated from the invoice.
Quantity variances
Modify the billing unit in the price list if it exists.
Align units to ensure price consistency.
💡 Use the icons on the right to update prices and quantities.
🏆 Benefits of the Invoice Control module
Saves time for accounting and management control teams
Reduces manual checks and risk of errors
Detects price and quantity variances on supplier invoices
Reduces food cost through billing error detection
Quickly identifies configuration errors (prices, units, packaging)
Improves reliability of food cost data in Inpulse
Saves time for purchasing teams updating price lists
Helps identify negotiation opportunities with suppliers
Digitized invoices can be reused for other internal analyses
❌ Limitations : the module does not :
Automatically retrieve invoices (manual import required)
Provide PDP certification for fiscal e-invoicing
Generate accounting entries or pre-accounting export files
Manage or pay invoices
Process credit notes
Automatically reconcile invoices grouping multiple orders without separate delivery notes
Update received quantities from invoices
Send credit note requests to suppliers post-invoicing
Reconcile invoices with emergency orders